Privacy Policy
Your privacy and data protection are fundamental to our commitment to serving the emergency nursing community in Ghana.
Last updated: October 6, 2025
The Emergency Nurses Society of Ghana (ENSOG) is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website, services, or interact with our organization.
As a professional medical organization, we understand the importance of confidentiality and data protection. We comply with applicable data protection laws, including the Ghana Data Protection Act and international standards such as the General Data Protection Regulation (GDPR) where applicable.
Personal Information
- Contact Information: Name, email address, phone number, postal address
- Professional Information: Nursing license number, workplace, specializations, qualifications
- Membership Information: Membership type, payment history, participation in events
- Educational Information: Training records, certifications, continuing education credits
Technical Information
- Device Information: IP address, browser type, device type, operating system
- Usage Data: Pages visited, time spent on site, features used, error logs
- Cookies and Tracking: Session cookies, authentication tokens, preference settings
Service Delivery
- • Process membership applications and renewals
- • Provide access to member-only resources
- • Deliver educational content and training
- • Organize events and conferences
- • Facilitate professional networking
Communication
- • Send newsletters and updates
- • Notify about events and opportunities
- • Provide customer support
- • Share important announcements
- • Conduct surveys and research
Legal Basis for Processing
We process your personal data based on: (1) Contractual necessity for membership services, (2) Legitimate interests for professional development and networking, (3) Consent for marketing communications, and (4) Legal obligations for regulatory compliance.
We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:
Service Providers
Trusted third-party vendors who help us operate our services (hosting, email delivery, payment processing) under strict confidentiality agreements.
Professional Partners
Other healthcare organizations and educational institutions for legitimate professional development purposes, with your explicit consent.
Legal Requirements
When required by law, court order, or to protect our rights, property, or safety, or that of others.
We implement comprehensive security measures to protect your personal information:
Technical Safeguards
- • SSL/TLS encryption for data transmission
- • Secure password hashing (bcrypt)
- • Regular security updates and patches
- • Firewall protection and intrusion detection
- • Secure database storage with access controls
Administrative Safeguards
- • Staff training on data protection
- • Limited access on need-to-know basis
- • Regular security audits and assessments
- • Incident response procedures
- • Vendor security assessments
You have the following rights regarding your personal data:
Access & Portability
Request a copy of your personal data in a structured format
Rectification
Correct inaccurate or incomplete personal information
Erasure
Request deletion of your personal data (right to be forgotten)
Restriction
Limit how we process your personal data
Objection
Object to processing based on legitimate interests
Withdraw Consent
Withdraw consent for marketing communications at any time
How to Exercise Your Rights
Contact our Data Protection Officer at privacy@ensog.org or use the contact information below. We will respond to your request within 30 days.
We retain your personal data only as long as necessary for the purposes outlined in this policy:
If you have questions about this Privacy Policy or our data practices, please contact us:
Data Protection Officer
General Contact
Complaints
If you are not satisfied with our response to your data protection concerns, you have the right to lodge a complaint with the relevant data protection authority.
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.